You can share host-level privileges with another person, including a co-host.
If you don’t want others to join the meeting, you can also pass the Presenter role to another person.
Other host privileges include locking a meeting so that only invited attendees can access it.
This article explains how to share hosting privileges with other people. For more information, read the rest of this article.
Alternatively, contact your partner support team or Cisco Webex Customer Success Manager.
Co-hosts share host-level privileges
When setting up a meeting, the host can assign a co-host to their meeting.
These individuals have host-level privileges, including the ability to mute participants, admit meeting participants from the lobby, and manage breakout session assignments. These roles are an evolution of the alternate host role.
They can be assigned to any meeting to help the host conduct a meeting. However, they do not have the authority to start the meeting.
You can share your app with your co-hosts, or they can be different organisations. If you share an app, co-hosts can access all admin features.
You can also turn off the shared Pigeonhole Live app with co-hosts. The Stop session button will automatically close the session for all attendees. Co-hosts who use Webex desktop applications can use this app as well.
If you have multiple co-hosts, you can split a large meeting into several smaller breakout sessions. Breakout sessions are useful for small meetings, and you can create them ahead of time or randomly assign them to your attendees.
Breakout sessions are governed by an Admin, who determines the length of each session.
Admins can broadcast messages to all sessions, rename, and delete individual sessions. Alternatively, hosts can switch out and move the participants, and co-hosts can move them.
Webex supports recording of meetings. While free users can only record from the desktop app, they cannot save the recordings to the cloud. Paid users can record meetings on their desktops, mobiles, and other devices.
Archived meetings can serve as useful reference, training, or educational materials.
Recordings of Webex meetings can be shared with participants via a third-party program. But be sure to check out the terms and conditions and restrictions before deciding to share your webex meeting with others.
Passing the Presenter Role to an attendee
If the webex meeting is scheduled by the host, he or she has the option to change the presenter by clicking the Change Role to Presenter menu. The current presenter will be displayed, along with a ball next to his or her name. If the presenter does not wish to be the current one, he or she can reassign the Presenter role to another attendee.
When you set up a meeting, you are the host, so you can control all aspects of the meeting, including the role of each person. Passing the Presenter role to another attendee allows you to delegate the host’s privileges to panelists and attendees, and you can even assign the cohost role to one of them. Passing the Presenter Role to an attendee is easy and flexible.
Passing the Presenter Role to an Attendee in Webex host privileges should be done on desktop computers. The participant joining from a mobile device is not able to take the Presenter Role. Mobile device participants appear in the Participants panel with a mobile device icon to the left of their name. To change the presenter role, a participant must join the Webex meeting on a desktop computer or select their name from the Participants panel. Next, they must click on the Make Presenter button or right-click their name and change it to Presenter.
If you want to pass the Presenter Role to an attendese in Webex host privileges, you can assign a cohost to participate in the meeting. This option is available only to Webex Meetings and Personal Room Meetings. The Webex Help Center provides more information about these roles and how to assign them. It’s important to know the roles of other attendees before transferring the host role to them.
Disabling sharing for all attendees
During a Webex meeting, you have the ability to control what can be shared by participants. By disabling sharing for all attendees, you can protect sensitive information from being shared by participants. You can enable or disable sharing for all participants depending on the type of content you’re sharing. If you’re not sure whether to enable sharing, you can check out the information in the Cisco video. This video explains how to share your screen and other content during the meeting.
In Webex Meetings, you have the option of enabling or disabling video for all attendees. As the host, you can control whether or not to turn on video and audio. To do this, navigate to the top menu bar and click on Settings. Uncheck the “Allow all participants to turn on video” box. Once you have turned off sharing for all participants, you can start sharing again.
By default, WebEx meetings are enabled for all attendees. However, you can change this to allow a few users to view the meeting. If you are hosting a meeting for more than one person, you should disable sharing for all attendees. Disabling sharing for all attendees helps you prevent people from sharing your screen with others. It also enables you to remove attendees from the meeting if you need to.
Before hosting a Webex meeting, you should make sure that you enable privacy and security. By disabling sharing for all attendees, you can prevent any unexpected guests from joining the meeting. In addition, you can prevent any accidental attendees from joining your meeting by selecting an alternate host. If you choose to enable this setting, make sure that the alternate host is an UMD student or employee. You can also enable a password for an alternate host, which will give you the same privileges as you do.
Another useful feature in Webex is mirror view. By disabling sharing for all attendees, you’ll prevent people from sharing videos of themselves and other attendees. You can also make sure that all attendees can only view your screen if they are logged into the Webex meeting. However, this feature can be disabled once per meeting, so be sure to disable it before the meeting begins. When you do this, you’ll be able to prevent your attendees from capturing the entire meeting and sharing it online.
Locking a meeting to prevent uninvited attendees from joining
Authentication is an important security feature that allows hosts to restrict who can join a meeting. Authentication prevents participants from joining your meeting if they are not signed in or if their email addresses are different from the one of the host. It also prevents people from joining who are disruptive, allowing you to kick out these participants. This article covers some of the important features of authentication and the reasons why you should use it.
To prevent uninvited attendees from joining a Webex meeting, click on the ellipsis icon in the Participants pane. Select the lock option to prevent uninvited attendees from joining your meeting. Unlocking a meeting allows only invited participants to see it. Unlocking a meeting also keeps attendees from joining it, but only if they are signed into Teams. Make sure to sign in with your Microsoft account.
When setting up security, you should take a look at recommended settings for your Webex meeting. Since you are the final decision maker and control virtually every aspect of the meeting, it’s important to follow best practices.
You should avoid posting meeting details anywhere on the Internet, or giving out your Personal Room host key or audio PIN to everyone.
Rather, only give out meeting passwords to those who are specifically authorized to attend.
Summary
Another method to prevent uninvited attendees from joining a Webex meeting is by expulsion.
Expulsion of uninvited attendees from a Webex meeting is an easy way to avoid unwanted distractions.
Using the “Mute on Entry” setting in the Settings panel will reduce the amount of clamor, and you can even pause the meeting to remove disruptive participants.