Webex Co Host vs Alternative Host: Key Differences (+Roles)

Do you want to know the difference between Webex co host vs alternative host? Read on to learn why both can be advantageous.

Alternate hosts can begin, manage, and record your meetings. 

If you’re having trouble hosting a Webex meeting, you can easily transfer the hosting role to an alternative host. Alternatively, you can invite any participating person to be a co-host.

This will give them all the rights and privileges of a host.

Alternate hosts start

Webex meeting can have a single host. However, administrators can also designate co-hosts or alternate hosts for their meetings.

They can start the meeting in the place of the host, if the host is late or unable to attend. The alternate host can take over control of the meeting and even record it.

To start the meeting as a co-host, you must link your webex account to your webex app.

To change the host of a Webex meeting, you must have a different Webex license for each individual participant. You can do this by selecting the “Host” option. Once the meeting has started, you can invite participants to join the meeting by inviting them. After they have signed in, they can select “Host” from the drop-down menu. After the meeting is started, the selected participant becomes the new host.

You can add an alternate host by adding them to your meeting schedule and allowing them to join the meeting as a cohost. The alternate host must have a webex account, be authorized by the host, and choose the right name to join the meeting. This process may take some time, but the benefits are numerous. You can save time and worry-free. You can choose the best alternative host for your meeting by checking out these tips.

Manage Webex Co Host

A manage Webex co host enables you to transfer the host role to another participant. This participant has the same privileges as the original host.

However, you’ll need to make sure that this person is not already a member of your Webex site. For this, you’ll need to create a user account with the webex server. This user account must be valid and have a webex host license.

The alternate hosting feature allows you to assign the role of a cohost to another participant in the meeting. This person can start, manage, and record the meeting, while the original host remains unavailable.

You can add an alternate host to a scheduled Webex meeting if you are running late or cannot attend the meeting. You can choose to add a cohost for only one meeting or multiple.

You can also add an alternate host to any meeting if the original host is unavailable.

Once a meeting is created, the alternate host can take over as host if needed. The alternate host can then be notified via email that they have the meeting host key.

This alternate host will then be able to take control of the meeting. If you don’t want to share your host key with participants, you can assign a cohost who has the same account as you. It is important to keep the alternate host’s key private and secure.

If you don’t have the license to manage Webex, you can grant resource accounts to the alternate host.

This is important for legal reasons. McGill staff and students should use their McGill email license.

The alternative host has the same rights as the host and can schedule the meeting on their behalf.

However, the host has the final say in security settings and controls almost every aspect of the meeting. If you are unsure of which role to assign to a new participant, you can ask the alternate host.

Recording the webinar

The main difference between a Webex co host and an alternative host is the role of the host. The host starts the meeting and can transfer the role to another person at any time.

A co host can continue the meeting, record the meeting, or both.

This role is only available to users with video capabilities; audio-only participants cannot be hosts. However, a co host can be a helpful resource if the original host is unavailable to lead the meeting.

A co host is a user who shares hosting privileges with another user. This person can start to record and manage the administrative aspects of the meeting. However, the co host cannot start the meeting.

In these cases, it is better to use an alternative host. Besides, you can always get a backup copy of your recorded meeting at any time. However, you should keep in mind that a co-host is not the same as an alternative host.

The difference between a Webex co host and an alternative host lie in the role of the Cohost.

The former has more host permissions and can lock the meeting and admit any waiting attendees.

The latter can manage breakout session assignments. Both roles require the Cohost to be a required participant.

This difference is significant and can be useful if you want to share access to Webex. This option is recommended for large meetings where participants are required to switch between the two roles.

Despite what the name implies, the free version of Webex does not include the role of co-hosts. However, you can still use it to create your own events in which multiple participants can take part.

During these meetings, you can create different roles for the participants. You can even designate a co-host on Windows 10 PCs to record the meeting. But this option can be tricky for non-Webex users.

Invite attendees to a meeting

When setting up a Webex meeting, you must decide how you want to invite attendees. To do so, choose whether you want to invite guests or members of your team. Both options require the use of host licenses. Alternative hosts are members of the Webex site, but they are not considered guests. To invite a guest, you must be logged in and the meeting is being set up.

Once you have decided which option is the best for your business, set up roles for each member of the group. These roles should be defined both technically and practically.

For example, a presenter will give a presentation using audio, video, and screen sharing. A technical producer will create a shared document listing panelists. The alternate host must have a UMD Webex account.

If you use Tufts WebEx, you can invite participants to a meeting without a password. If you have more than one host, you can also have the meeting password protected.

Moreover, you can allow guests to join a meeting up to 15 minutes before it starts. In addition, you can automatically enable Breakout Sessions as the meeting starts. This feature is useful when you have a small group of participants.

When setting up Zoom meetings, you can share the hosting responsibilities with your peers. If you want more than one participant to participate in a meeting, you can designate a co-host.

In Zoom meetings, you can have as many co-hosts as you want. However, you cannot make alternative hosts start the meeting. The alternative host will receive an email from Zoom with instructions on how to start the meeting.

Renamed to co-hosts

If you’re wondering whether or not to use Webex co-hosts or alternative hosts, you’ll be glad to know that the process is simple.

You can easily switch host roles, and your existing meetings can be transferred to a new host at any time.

Changing the role of a host is as easy as clicking a few buttons. It works the same way on Mac OS and Linux.

After starting the meeting, the host will invite participants to join the meeting. Once everyone has joined, they can sign in and select the “Host” option. In this way, whoever is selected as the host becomes the new host of the meeting.

A meeting can have more than one alternate host, and the alternate host can start the meeting in the place of the actual host. This is especially useful if the host is running late or cannot attend.

The alternate host can also start the meeting if the original host isn’t available to lead it.

A co-host can also be a member of the same Webex site, but it’s important to make sure the alternate host has the same permissions as the original host.


Using a WebEx co-host is an excellent way to share control of the meeting with peers, such as co-hosts.

A Zoom co-host can be any participant in the meeting, and there is no limit to the number of co-hosts that can join the meeting.

However, a Zoom co-host cannot start a meeting on behalf of the host.

Conversely, an Alternative Host can start the meeting on behalf of the host, but it must be an active participant.