Milanote vs. Trello: Best Task Management Tool 2024

This is my honest review of Milanote and Trello.

These are some of the best task management tools to help you manage your projects and team more efficiently.

The main difference is that Milanote prioritizes visual creativity and collaboration through a dynamic canvas, seamlessly merging notes and images, while Trello stands out for its structured task management, employing an iconic card-based system that excels in organizing tasks with adaptability and clarity.

Let’s dive into the heart of this creative showdown and discover which tool will choreograph your projects with precision and style.

Milanote vs. Trello: Key Features Compared (Table Chart)

Here’s a quick overview of the main features of these task management tools.

Key FeaturesMilanoteTrello
Visual Interface✔ Artistic canvas for notes and visuals✔ Iconic card-based task management
✔ Seamless visual collaboration✔ Organized task ballet on visual boards
Collaboration✔ Real-time collaboration on visual projects✔ Team collaboration through card comments
✖ May lack structured task management✖ Limited visual appeal for non-card elements
Task Management✔ Fluid integration of notes and tasks✔ Task organization through cards and boards
✖ Limited structure for detailed task management✔ Card-based system with detailed task options
Flexibility✔ Creative freedom in organizing ideas✔ Versatile card system for various projects
✖ May lack structure for structured workflows✔ Adaptable structure for diverse use cases
Pricing✔ Free plan with essential features✔ Free plan with essential task management
✔ Affordable paid plans for enhanced features✔ Tiered pricing for additional functionalities

What is Milanote and How Does it Work?

Milanote is a visual collaboration tool that redefines project management by offering users a dynamic canvas for creative collaboration.

It seamlessly integrates notes, images, and ideas, fostering an environment where teams can brainstorm, sketch concepts, and weave intricate project narratives.

The platform’s artistic approach transforms projects into works of art, emphasizing visual harmony and creative freedom.

Pros of Milanote:

  • Visual Harmony: Milanote excels in providing a visually harmonious canvas for creative collaboration.
  • Flexible Creativity: The platform offers creative freedom, allowing users to organize ideas in a fluid manner.
  • Real-Time Collaboration: Milanote facilitates real-time collaboration on visual projects, enhancing teamwork.

Cons of Milanote:

  • Structured Task Management: Milanote may lack the structured task management features found in more traditional project management tools.
  • Learning Curve: Users accustomed to structured workflows may face a learning curve in adapting to Milanote’s creative canvas.

What is Trello and How Does it Work?

Trello is a project management platform celebrated for its iconic card-based system. It conducts a symphony of task management where each card represents a task, providing users with a visual and organized way to manage projects.

Trello’s boards orchestrate the flow of tasks, creating a ballet of organization that simplifies project tracking and collaboration.

Pros of Trello:

  • Iconic Card System: Trello’s card-based system simplifies task organization and enhances project visibility.
  • Adaptable Structure: Trello’s versatile structure suits various projects and accommodates diverse team workflows.
  • Team Collaboration: The platform fosters team collaboration through card comments and interactions.

Cons of Trello:

  • Limited Visual Appeal: Trello may lack visual appeal for non-card elements, limiting the platform’s aesthetic creativity.
  • Structured Task Management: Users seeking highly structured task management may find Trello’s approach less suitable.

Milanote vs. Trello: Complete Side-by-Side Comparison

Here’s a more detailed comparison of the main features of Milanote and Trello.

  1. User Interface: Milanote: Milanote prides itself on a clean and intuitive design that serves as an artistic canvas for creative collaboration. The user interface seamlessly merges notes, images, and ideas, offering a visually engaging platform. However, it may lack the visual richness found in more traditional interfaces, emphasizing simplicity over ornate design.Trello: Trello’s user-friendly interface is visually appealing, especially through its iconic card-based system. While it excels in task organization, the overall visual elements might be overwhelming for users seeking a minimalist approach beyond the card system.Verdict: The winner depends on preference. Milanote takes a simplistic approach, prioritizing creativity, while Trello balances aesthetics with its iconic card system.
  2. Collaboration: Milanote: Milanote offers real-time collaboration on visual projects, turning the canvas into a dynamic space for team brainstorming and creativity. However, its collaboration features may appear simplistic, particularly for users accustomed to more structured task management.Trello: Trello fosters collaboration through its card comments and interactions, creating a streamlined process for team communication. While effective, the collaboration features may seem basic compared to Milanote’s visually dynamic environment.Verdict: Milanote shines for creative collaboration, while Trello excels in streamlined communication, making the winner subjective to project needs.
  3. Task Management: Milanote: Milanote fluidly integrates notes and tasks, providing a flexible canvas for creative thinkers. However, its limited structure may pose challenges for users seeking highly detailed and structured task management.Trello: Trello’s card-based system is its forte, allowing users to organize tasks with adaptability. The platform’s task organization is excellent, but users looking for a more free-form approach might find it too structured.Verdict: The winner depends on the project’s nature—Milanote for creativity, Trello for structured task management.
  4. Integrations: Milanote: Milanote ensures compatibility with essential tools, offering a range of integrations to enhance functionality. However, its array of third-party connections may be more limited compared to Trello.Trello: Trello’s strength lies in its extensive range of third-party integrations, creating a more interconnected project management ecosystem. The platform excels in providing versatile connections to various tools.Verdict: Trello emerges as the winner for users valuing a broader range of integrations.
  5. Pricing: Milanote: Milanote offers a free plan with essential features, providing an affordable entry point for users. Its paid plans are reasonably priced, ensuring scalability for those seeking enhanced features.Trello: Trello starts with a free plan, offering essential task management features. Its tiered pricing accommodates users with diverse needs, providing additional functionalities with each plan.Verdict: The winner depends on specific needs—Milanote for affordability and scalability, Trello for a versatile free plan and tiered options.
  6. Learning Curve: Milanote: Milanote boasts a quick learning curve, making it an ideal choice for users seeking efficient onboarding. Its intuitive design ensures swift adoption for creative collaboration.Trello: Trello’s user-friendly interface aids in onboarding, but users may experience a learning curve, especially when exploring advanced features. The platform provides comprehensive resources for a smoother learning process.Verdict: Milanote wins for quick onboarding, while Trello caters to users willing to invest time in a slightly steeper learning curve.
  7. Scalability: Milanote: Milanote is designed for small to medium-sized teams, offering efficiency and simplicity. However, its advanced features may be limited for larger enterprises with complex project requirements.Trello: Trello is suitable for both small and large teams, with its scalable features ensuring adaptability as teams grow. Its versatility accommodates diverse project workflows and sizes.Verdict: Trello wins for scalability, providing a solution that caters to a broader spectrum of team sizes.

Milanote vs. Trello: Pricing Breakdown

Now here’s a table summarizing the pricing for Milanote and Trello:

Pricing PlansMilanoteTrello
Free Plan✔ Essential features for creative collaboration✔ Essential task management features
Paid Plans✔ Affordable plans with various features✔ Tiered pricing for additional functionalities
Scalability✔ Suitable for diverse team sizes✔ Adaptable for both small and large teams
Pricing Model✔ Transparent and scalable pricing✔ Free plan with tiered pricing for enhancements

Milanote Pricing:

  • Free Plan: Milanote offers a free plan with essential features for creative collaboration.
  • Paid Plans: The platform provides affordable paid plans with various features, ensuring scalability based on project and team needs.
  • Scalability: Milanote is suitable for diverse team sizes, offering plans that cater to both individual users and teams.

Trello Pricing:

  • Free Plan: Trello starts with a free plan, offering essential task management features at no cost.
  • Paid Plans: Trello’s tiered pricing structure caters to diverse user needs, providing additional functionalities with each plan.
  • Scalability: Trello’s adaptable pricing makes it suitable for both small and large teams, offering flexibility based on team size and project requirements.


Let’s quickly address some of the questions you might have about these task management tools.

  • Q1: Can Milanote handle structured task management?
    • Answer: Milanote focuses on creative collaboration and may have limitations for users seeking highly structured task management.
  • Q2: Is Trello suitable for creative projects?
    • Answer: While Trello excels in task management, its visual appeal may be limited for users looking for a creative canvas like Milanote.
  • Q3: How do Milanote and Trello differ in pricing transparency?
    • Answer: Both platforms offer transparent pricing, with Milanote providing affordable plans and Trello featuring tiered pricing for additional features.
  • Q4: Can Trello be adapted for Agile workflows?
    • Answer: Yes, Trello’s card-based system is adaptable and commonly used for Agile workflows, providing flexibility for sprint planning and task organization.

Is Milanote Better than Trello?

For a small business or individual seeking creative collaboration, Milanote’s dynamic canvas and affordable plans offer a perfect blend of visual freedom.

Trello, with its iconic card system and adaptable pricing, is well-suited for both small businesses and large enterprises requiring structured task management and scalability.

Choose Milanote for artistic collaboration and Trello for versatile task orchestration, aligning each tool with the specific needs of your business or individual workflow.